PassTracker Software
PassTracker Activity Management and Point of Sale Software is a cost effective system designed to track product sales and membership pass.
Cost Effective Solution to Organize your Business
PassTracker is designed to help you organize your business. PassTracker can be configured in a variety of ways to keep your costs low, while providing you with the reports and controls you need to get a better handle on your business.
Tracks Activity on Customer Passes
Using a bar code scanner, the system keeps track of pass usage by customers. The system not only keeps customer honest, it helps in designing pricing for passes, potentially improving revenue. Think of PassTracker as a full time pass checker at your front counter, ensuring customers are up to date and paid before they access your services. Passes can be tracked by session and by duration. An example of a 'by session' pass would be a 10-time pass, punched before every use. 'By time' passes are good for one month, three months, one year etc.
Bar Code Scanner Integration
Core to the system is its integration with a bar code scanner. A bar code scanner is the equivalent of a really fast typist, quickly entering lengthy customer codes. The customer pass code is then processed by the system, performing an automated lookup of the customer's information, testing whether the pass is current and delivering a status message to a monitor dedicated to customer viewing.
Cash Sales
PassTracker can easily handle quick sales, through the use of a "Cash Sale" button. Click this button and avoid data entry of a customer's name. This is ideal for "one off" sales, where there is no need to track the sale by customer. Of course if you want to tie the sale to the customer, quickly look up the customer and click the 'Membership Sale' button. Sales done in this manner can be then reported on from the Customer's record.
Detailed Reporting Capabilities
Generate detailed reports to hone in what is working in the business.
- Today's Sales Report - a look at what has been sold on the current date.
- Today's Activity Report - a report on the activity which occurred today.
- Receipts - Daily, Monthly, Start Date, End Date, by Class
- Passes and Product Reports - Daily, Monthly, Start Date, End Date
- Activity Reports - search by pass type, a specified date range etc.
- Find Passes about to Expire - use this to communicate to your members about the status of their passes.
- Find all Current Passes - monitor how many current members you have.
- Birth Date List - a demographic report.
- Gender Report - more demographics.
- Age Grouping Report - view your membership's age range.
- Who's Here Now Report - a quick look at who is in class or who has recently scanned into your gym at any one time.
Quickly customize reports for different time periods, types of passes, classes, instructors etc.
Well Documented
PassTracker software is well documented to get customers up and running quicking and to make training Staff easy. PassTracker features an extensive online manual.
Simple to Use for Staff and Customers
Staying with the Keep It Simple principle, ninety percent of regular daily activities will happen in "The Big Three" screens. The core of the program revolves around three main screens, the Customer Infoscreen, the Receipt Screen, and the Bar Code Lookup Screen. Note these three primary databases are a darker gray and a little larger in the structure overview to emphasize their importance. The starting place for every sale is with the Customer Screen. Each customer can have multiple Receipts, each Receipt can contain multiple Line Items (products, rentals or passes) and each Pass Line Item can have multiple Activities related to it.
Fast Setup Screens for Administrator
Managers or administrators will be able to get the system up and running quickly by using the Global Settings and Product and Pass setup screens. These screens are where the options and settings for the program are managed. There is a screen for adding the particular products, passes or rentals that will be sold. There is a Customer Settings screen to input information about the company using PassTracker. The Bar Code Creator allows the administrator of the program to print batches of Bar Codes passes.
Bulk Emailer
PassTracker features a bulk email program to allow companies to keep in touch with their membership via email. With a few simple setup steps, it is possible to send a batch email out to thousands of members to keep them in touch with the latest happenings of your organization.
Forgotten Passes
If a customer forgets their pass, it is easy to look them up by name and book them into a class or activity visit. Simply search by Last Name and First Name, identify the most recent pass and click the Record a Session button. The same status check done by the bar code is done and the customer is confirmed or denied based on the status of their current pass.
Refunds/Returns
Refunding passes or products is as easy as making a sale. Simply call up the customer's record, click the Make a Sale/Refund button, select the Refund button and enter the product or pass to be refunded and how it is to be paid out.