PassTracker - How to Scan a Product Bar Code

1) Scan a Bar Code Pass

The Pass must have the four letter prefix specified in the Settings area.

Setup: PassTracker layout:

In order for PassTracker to distinguish between Passes and other products, all Passes require a four letter code. This is also useful to distinguish your company’s passes from other companies using PassTracker.

Passes as Products

You may want to treat Passes as Products as well. To do this, give each type of Pass a Product Bar Code. (There is a field for Product Bar Codes and a Field for Pass Bar Codes.) Then have a sheet printed out, with a list of each Pass Type and it’s relevant Product Bar Code, that pulls up 'One Month Pass' etc. When you assign a bar code to a type of pass, do not use the Pass Prefix, remember you want it to be viewed as a Product for the purposes of scanning into the database.

2) Scan a Product

Staff users need to be on a Sales Receipt, that is not locked for this to work. The scanner will add the product to the bottom of the Line Items on your Receipt. It is important that the bar code not start with the same four letter prefix used in your Passes.

This scanning procedure happens very fast, without much feedback so we have added a field on the Sales Receipt layout to show how many Line Items are related to that particular Sales Receipt. If you add many items to the Sales Receipt, they start to disappear into the portal. You can use the scroll bar to the right of the portal to go down and view what has been added.

3) Entering Bar Codes to your Passes and Products Table.

Another feature added to the Scanning script is the ability to scan bar codes into the Product/Passes Table. If you are on the Product/Passes layout, the script will prompt you to select a product and then updates the Product Bar Code ID field.

If you are on the Setup: ProductsPasses layout, with a Product selected, the bar code scanner will enter the number you have scanned into this product’s bar code field. You will be prompted to select a Product to enter the new bar code number into.

Click Continue

Bar Code Field Updated

Make a new Vendor, create an Order, order some stuff. (to add new things, put them in the Product/Passes Table.)

Then go to the Scanner database, and enter the bar code for one of these items. (If you are not on a Receipt that is unlocked, it will error out)

Now click on the Line Item, if it is not a pass, it should bring up an inventory level screen.

If you click on the Inventory Order Item line, it will take you to that Order, so you can do adjustments if it gets out of whack.

When you have sold all the items on the Vendor Order, they don't show up in the Inventory screen (it is filtered on Bar Code and 1 or greater)